A fundraising event gives supporters many opportunities to act.

They may want to:

  • donate
  • register
  • check in
  • learn about the mission
  • sign up to volunteer
  • join an email list
  • view a program
  • share the event
  • support a sponsor

QR codes can make those actions easier without covering every table with long URLs.

Use separate QR codes for separate goals

Do not make one QR handle every event action.

A donor should not have to scan a code and then search through a homepage to find the giving form.

Use focused QR codes such as:

  • Scan to Donate
  • Scan to Register
  • Scan to Volunteer
  • Scan for Tonight’s Program
  • Scan to Join Our Email List

See QR Codes for Nonprofits for broader nonprofit use cases.

Donation QR codes

For fundraising, the most important QR may be the donation link.

Use the Donation QR Code Generator and link directly to the organization’s official secure giving page.

See How to Create a Donation QR Code.

Put donation QRs where the ask happens

Useful placements include:

  • registration desk
  • table tents
  • presentation slides
  • auction displays
  • event programs
  • sponsor signage
  • exit signs

The QR should appear when the supporter already understands why they are being asked to give.

Use QR codes for event check-in

A Check-In QR Code can connect attendees to a mobile arrival process.

For the full workflow, see How to Create a Check-In QR Code.

Replace bulky printed programs

A QR can open:

  • event schedule
  • speaker bios
  • auction catalog
  • sponsor list
  • impact report
  • seating information
  • digital program

For PDFs, use the PDF QR Code Generator.

Build your email list

Events are a natural time to invite supporters to stay connected.

Use the Email Signup QR Code Generator and tell people what they will receive.

Examples:

  • Scan for Monthly Impact Updates
  • Scan to Hear About Future Events
  • Scan to Join Our Volunteer List

Volunteer signup

A QR can connect attendees to a volunteer-interest form while motivation is high.

Keep the form short.

You can collect more detailed information later.

Dynamic QR codes help when event plans change

A dynamic QR code gives you flexibility.

The same sign could point to:

  • registration before the event
  • the program during the event
  • a donation or recap page afterward

That can be especially helpful for reusable event signage.

Track different fundraising placements

If you want to learn which materials drive engagement, create separate QRs for:

  • event entrance
  • tables
  • presentation slides
  • auction items
  • program
  • direct mail
  • sponsor area

Then use QR Code Tracking to compare scans.

Remember that QR scans are not the same as completed donations.

Keep donation trust high

QR codes can be physically replaced or covered.

For public fundraising events:

  • inspect printed signs
  • use recognizable organization branding
  • send donors to the official domain when possible
  • avoid unfamiliar intermediary pages
  • verify the QR before the doors open

Test the event flow

Before the event:

  1. walk through the attendee journey
  2. scan each QR
  3. test on multiple phones
  4. confirm donation and registration forms
  5. check Wi-Fi or cellular performance
  6. test printed signs under event lighting

See How to Test a QR Code Before Printing.

For related guidance, see Event QR Code Generator.

For a closely related topic, see How to Use QR Codes on Product Packaging.

The bottom line

QR codes can make nonprofit events easier for both supporters and staff when every code has one clear purpose.

Use direct destinations, simple CTAs, and separate QRs for the actions you want to measure.