1. Gather the Wi-Fi details

You will usually need:

  • network name (SSID)
  • password
  • security type

Enter the information exactly.

Wi-Fi credentials are case-sensitive.

2. Use the Wi-Fi QR generator

Open the Wi-Fi QR Code Generator and enter the network details.

The generator creates a QR code containing the connection information.

3. Test before posting

Scan the QR with more than one phone.

Confirm that:

  • the correct network appears
  • the password works
  • the phone can connect
  • the QR scans at the intended size

The existing article How to Create a Wi-Fi QR Code includes additional setup guidance.

4. Place it where guests need it

Good placements include:

  • hotel rooms
  • cafés
  • restaurants
  • waiting rooms
  • offices
  • reception areas
  • event spaces

See QR Codes for Hotels and QR Codes for Restaurants for industry examples.

5. Label the QR clearly

Use a simple CTA:

Scan to Join Wi-Fi

Do not make guests guess what the QR does.

6. Protect sensitive networks

Use a guest network rather than exposing credentials for a sensitive internal network.

A Wi-Fi QR code makes credentials easier to share, so only include network information you are comfortable giving to the intended audience.

7. Reprint if the credentials change

Wi-Fi QR codes encode the connection details directly.

If the SSID, password or security settings change, create and print a new Wi-Fi QR code.

For general print testing, use How to Test a QR Code Before Printing.

For related guidance, explore QR Code How-To Guides, How to Create a vCard QR Code, and How to Fix a QR Code That Won’t Scan.